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Understanding the structure of your home, defining
the purpose for home alterations, carefully planning the project
out, and taking the time to critique each contractor candidate before
making a selection will all help ensure project success.
Other things that will help your project run smoothly include:
- A realistic expectation as to project time involvement.
- A realistic expectation in regards to the inconvenience to daily
routine.
- A realistic expectation about all costs that will be incurred;
expect 10% to 20% in unforeseen expenses – over and above
the full cost quote.
- Give neighbors advance notice about the impending project if
it will last more than a few weeks. They will appreciate the courtesy
of being warned about increased noise, clutter, dirt, and activity
created by the construction phase of the project.
- If hiring more than one professional, get them together as
early in the project as possible so they can begin working together
as a team.
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If there is a difference of opinion between service providers
hired to complete your project, make sure differences are resolved
before the project gets underway.
- Be sure you have a full understanding of project needs before
work begins.
- Aside from checking out all contractor credentials and references
before hiring, check with the Better Business Bureau to discover
whether or not any complaints have been filed. If so, get as many
details as possible to assess whether or not the complaint was
fair.
- Make sure you have full contact information for all contractors
who will be working on your project; including company address
and telephone number, and the contractor’s personal contact
information. This includes home phone number, cell phone number,
and physical home address (not a post office box).
- As mentioned before, get everything in writing. Verbal agreements
and understandings are worthless; leaving room for later misunderstandings
and “memory lapses.”
- Make sure the materials list includes a detailed description
of material specifics – including manufacturer, type, and
grade; as well as acceptable alternate materials in the event
of unavailability of a specified item.
- The Construction Lien Act allows project owners to withhold
10-percent of the total cost of the project for 45 days beyond
project completion. This helps protect the project owner from
having a lien put on their property in the event the contractor
fails to pay all subcontractors and suppliers.
- Although a repeated theme in other areas of this book –
make sure the contract clearly outlines all aspects of the project,
including promises and agreements made by both the project owner
and contractor. Do not sign the contract before you have carefully
read all of it.
- If the project has been financed by a loan, check before work
begins as to whether or not the loan authority must approve any
changes made once the contract has been signed. Find out who will
be responsible to pay extra funds required, if any, as well as
how funds will be paid.
- Make sure you have a statement of all material warranties that
include what is covered; for what period of time, as well as any
restrictions.
- Make sure terms of payments are clearly understood; for instance,
whether or not a specific payment is contingent on completion
of certain aspects of the project.
• Get penalties, if any, in writing in the event the project
is not completed on schedule.
- Get in writing how many days each week the contractor plans
to work on the project. If the contractor has a hired work crew,
get in writing how often he will be on site overseeing the project.
- Keep open communication with the contractor throughout the project
– a vital element in avoiding conflicts and problems.
- Visit the work site at intervals; discuss project progress with
the contractor.
- Remain flexible when minor changes occur that do not affect
the appearance, function, or quality of the project; note all
changes in writing.
Also, as previously mentioned, avoid the use of pre-printed contract
forms. Each contract is as individual as the project and agreed
upon terms. Again, if you do use a pre-printed form do the following:
- Fill in every blank; “N/A” if not applicable, “NIL”
if that item does not apply.
- Clearly strike out aspects of the contract you do not agree
with.
- Attach an amendment, if necessary, signed by both parties.
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